Secretary Career Description
A secretary is responsible for the smooth runnings of the administration and clerical duties. There are several things a secretary does, they make appointments and cancel appointments for the person whom they are working, they handle telephone calls and pass on the relevant information and hold back irrelevant information, the maintain paper work, filing responsibilities and much more. They even do the typing work for the person whom they are working for. There are many kinds of secretaries like personal secretaries, office assistants, and general secretaries and so on.
What does a secretary do?
A secretary handles a lot of tasks for his or her own boss. It is believed that women make good secretaries because they usually have administrative skills. A secretary would type out letters, file bills and letters, maintain files, take phone calls for their boss, transfer important calls to the boss, handle the boss’s appointments and calendar, schedule and cancel appointments, organize meetings, cancel meetings, make travel arrangements, accommodation for the person they are working for. A secretary would learn the intricate details of the job and soon they know what needs to be done in the office. They should be capable to control the work environment in the boss’s absence also.
A secretary can be an executive secretary or an administrative assistant. There are medical secretaries also. What one does as a secretary is a lot dependant on the place and environment they are working in. one can be sure that the secretary would be the most needed person in an office environment as they know everything about their boss’s job. They can expect to be called around a lot.
Where does a secretary work?
A secretary works in as school, college, university, hospital, offices, corporate offices, government, and government organizations and sometimes for private employers. A secretary job involves a lot of sitting and sorting things to do. The person can expect to be extremely busy all the time answering phone calls and making phone calls. A person with a lot of energy and good organizational skills will do well in their jobs. The job needs a person who ahs a lot of energy.
How to become a secretary?
To become a secretary one should do a course in office administration and hone their administrative skills further. Learning interpersonal skills and etiquettes would be an added advantage for a secretary.
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